Rethink Wellbeing Privacy Policy

This is the privacy policy for Stichting Rethink Wellbeing (“RW”, “we”, “our”, “us”; KvK number 89206126).

This privacy policy will explain what we do with personal data collected from our website, event signups, programs, mailing lists, interest forms, and activities, and why we collect it..

Topics:

What data do we collect?

Rethink Wellbeing collects the following data:

  • Information you provide to use when you fill in an application, sign-up form, survey, or feedback form for one of our events, programs, or activities, this includes:

    • Your motivation for attending the event/program/activity.

    • Your educational  background or field of work, including your course, university/institution, phase of study, or career stage. 

    • Prior and current involvement in effective altruism (e.g. cause area interests or career plans).

    • Your native language.

    • The way you learned about the event/program/activity.

    • How you have engaged with related programmes or events.

    • Your career status and career interests.

    • Your location preference, when applicable.

    • Your preferences for which attendees you would potentially like to be matched with, or would prefer not to be matched with.

    • A host of different psychological measures to tailor our programs for you (e.g., Life satisfaction, productivity, value alignment, preferred types of support, formal diagnoses, prior experience with therapy, prior experience with wellbeing practices, and personality traits.)

    • Demographics: age, gender, etc.

  • Your CV, LinkedIn, Calendly, or other profiles/links that you voluntarily share with us, mainly when you apply to a job at Rethink Wellbeing.

  • Personal identification information (name, email address, phone number etc.) to reach out to you

  • If you contact us for any reason, we may keep a record of that correspondence.

How do we collect your data?

You directly provide Rethink Wellbeing with most of the data we collect. We collect data and process data when you:

  • Register online for our newsletter.

  • Register online for one of our events, programs, or activities.

  • Register online via any of our interest forms.

  • Voluntarily complete a survey or provide feedback via any of our communication platforms (including Whatsapp, Slack, Instagram, and LinkedIn) or via email.

  • Use or view our website via your browser’s cookies. 

Rethink Wellbeing may also receive your data indirectly from the following sources:

  • Other (effective altruism) organisations or groups may pass on data you provide to them to connect us to you, depending on their privacy policy.

  • If you register for a joint event, program, or activity with an organisation we collaborate with, we may receive your personal information from them.

How will we use your data?

Rethink Wellbeing collects your data so that we can:

  • Send you our email newsletter with information about our agenda, events, programs, and other activities and opportunities.

  • Evaluate your application to attend an event, program, or activity.

  • Send you information about events, programs, or activities you signed up for.

  • Make (public) reports about the status of Rethink Wellbeing and the effectiveness and quality evaluations of our programs (such reports will not directly identify you, but we might use an anonymised version of your personal data when creating them).

  • Send you reports about your mental wellbeing before, during and after  one of our events and programs.

  • Ensure that content from our website is presented in the most effective manner for you and for your device.

  • Respond to queries you send us.

If you explicitly agreed to it in a form, Rethink Wellbeing may share the data you explicitly consented to share with our partner organisations and individuals so that they can reach out to you suggesting events and opportunities that you said you are interested in, e.g.:

We just share the type of data with these that you agreed you wanted us to share.

How do we store your data?

Rethink Wellbeing securely stores your data on Google Workspace, Mailchimp, and Airtable.

We will store your personal data for a maximum of 10 years, during which it may be relevant for activities, updates, or opportunities. Once this time period has expired, we will delete your data. We will regularly check the personal information we hold and delete that which is not necessary anymore.

You can always contact us to delete your data: contact@rethinkwellbeing.org.

Marketing

Rethink Wellbeing would like to send you information about events, programs, activities, products and services of ours that we think you might like, as well as those of our partner organisations. This will only happen if you explicitly consent  when filling out our forms or request it in a corresponding email. 

If you have agreed to receive marketing, you may always opt out at a later date by unsubscribing at the bottom of our newsletter or emailing us.

You have the right at any time to stop Rethink Wellbeing from contacting you for marketing purposes or sharing your data with other partner organisations.

If you no longer wish to be contacted for marketing purposes, please email us at: contact@rethinkwellbeing.org

What are your data protection rights?

Rethink Wellbeing would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Rethink Wellbeing for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Rethink Wellbeing correct any information you believe is inaccurate. You also have the right to request Rethink Wellbeing Amsterdam to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Rethink Wellbeing erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Rethink Wellbeing restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Rethink Wellbeing’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Rethink Wellbeing transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: contact@rethinkwellbeing.org.

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. Using the cookie popup on our website, you can accept or decline to our website placing non-essential cookies on your browser.

For further information, visit https://allaboutcookies.org/.

How do we use cookies?

Rethink Wellbeing uses cookies in a range of ways to improve your experience on our website, including:

  • Allowing you to navigate and use key features on our website.

  • Understanding how you interact with our website.

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Rethink Wellbeing uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.

  • Improving our website – Rethink Wellbeing uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address.

How to manage your cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser (https://allaboutcookies.org/). However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The Rethink Wellbeing website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Rethink Wellbeing keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 21 February 2023.

How to contact us

If you have any questions about Rethink Wellbeing’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: contact@rethinkwellbeing.org.

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Rethink Wellbeing has not addressed your concern in a satisfactory manner, you may contact Dutch Data Protection Authority (Dutch DPA).


Autoriteit Persoonsgegevens

PO Box 93374

2509 AJ DEN HAAG

Telephone number: (+31) - (0)70 - 888 85 00